If your business is ready to shake things up, or embark on a new adventure, you may be considering relocating your office! Many offices relocate, for a range of reasons, and any kind of move can be pretty stressful. Our blog is here to help you get organised with your office relocation and guide you through a seamless move! From your office relocation checklist to reliable office removals in Exeter, we’ve covered everything! To learn more, keep on reading!
Why Do Businesses Relocate?
Relocating your office or moving your business isn’t a decision you’re going to make lightly. There are usually various factors contributing to this decision, so why do offices decide to relocate?
● Cost - Many offices or businesses will relocate because of cost. Moving to an office with better value for money or even better facilities can be the driving force for relocating. Reducing the spend on office space can allow businesses to spend in other areas.
● Growth - Businesses that are rapidly growing may need more space, or to move to a better location. Businesses growing at a fast rate may also decide to open up offices in various locations too. Moving to new locations also offers more opportunities for businesses.
● Space - Space can be a determining factor in whether a business moves or not. For growth and expansion, moving to a larger space is needed for an office, however in some cases, offices with wasted space may want to downsize to save on costs.
● Better Location - Moving to a better location can help office spaces save on costs, maximise business and bring in a new range of clients. An office may move to an area where the majority of their clients are, making it much easier day to day. Practical considerations may be a part of the reason a business decides to move.
Your Office Relocation Checklist
While there are a multitude of reasons why businesses move offices, the tricky part is getting the move on the way! We’ve created a well-thought out
office relocation checklist to help you get organised! It can be overwhelming knowing where to start when it comes to moving, which is why our checklist has outlined the necessary steps you need to consider from start to finish. You might want to make your own checklist or add some extra steps in, either way, having a checklist can help you stay organised and reduce the chance of forgetting something important! Read below to find our office relocation checklist!
Finding Your New Office: The Needs Of Your Business
The first major step in any office move is to find your next office! Without a place set in stone, getting on with your move is going to prove very difficult. When you’re looking for your new space, it’s important to consider the needs of your business. Whether you’re moving for facilities, extra space or to be closer to clients, these factors all need to be considered in your decision.
Start Planning In Advance
The worst thing to do is leave things till the last minute. Moving can be overwhelming, so planning in advance is the best way to prevent stress! Once you’ve found your next location, it’s time to get down to the nitty gritty! Making checklists for everything you need and staying organised will benefit you throughout this process, helping the move run as smoothly as possible.
Notify The Relevant People
First things first, notifying the relevant people about your move is essential. Your current landlord and your team are essential groups that need to be made aware of the move ahead of time. Your lease will have a specified notice period which you will have to abide by, typically this is one month but you should double check before notifying your landlord, and plan to notify them within the specified time frame.
You will also need to make your staff members aware of the move to allow them enough time to make arrangements. They may need to figure out commuting times, moving or make other arrangements. The sooner you tell your team about the move, the better, and keeping them involved can help to alleviate some stress too.
Finalise Your New Office Layout
Part of planning your move will be designing and finalising your office layout in your new location. You will need to make sure there are enough desks, computers and the relevant facilities for your staff members.
By planning your new office layout first, you can work to this goal throughout the moving process. It will help you organise what inventory you need and you can work backwards from your end goal!
Do Your Research
There will likely be some costs involved with moving. Whether you need new equipment, you’re hiring an office removals company or even your insurance, it’s important to do your research. Be sure to find all the important documentation and processes that you need to be aware of before you start physically moving.
By doing your research, you can be thoroughly prepared and not be caught out by hidden costs! Some important things to consider might be:
● Cleaning fees for your old office
● Insurance
●
Moving companies
●
Storage
● Redirecting your post & changing your address
● Any solicitors/agent’s fees
Set Your Moving Budget
It’s important to set a budget for some of the costs that you will encounter while moving. By setting and sticking to a budget, you will have accounted for hidden costs and expenses during the process. By being prepared for these expenses, your move can carry on moving seamlessly without any additional stress. Sticking to your budget is also beneficial to your business, as you aren’t compromising more money than you need to during the move.
Preparing For Your Move
Now you’ve done all the planning and preparation work, it’s time to crack on with your move! As your moving day grows closer, you should be checking more and more things off your to-do list! We’ve outlined some of the final parts of your office move below!
Finalise Details
As moving day approaches, you should be checking off the major parts of your to-do list, leaving only a few things left. The closer your move grows, make a refined, finalised list of things that need to be done. This narrows down your to-do list and keeps you stress free as you reach the end of the moving process.
Inventory & Stock Check
Making a list of the inventory you will be taking is crucial! And staying on top of your inventory is also extremely important. Keep things organised when packing up so that you can easily track your items when you arrive at your new office.
If you’ve got furniture and other stock that doesn't need to be moved straight away, or need to be stored somewhere you could consider using a
storage container temporarily. Many offices that decide to move use storage container hire to temporarily keep their inventory safe and out of the way until they are ready to use those items. Read more about our storage container services on our website.
Get Moving!
After all your hard efforts and planning, once the moving day arrives, you’re all set to go! You should have all your inventory stored safely or
packed up ready to be moved, and away you go to your brand new office!
Rose Removals: Office Removals In Exeter & More
Here at Rose Removals, we offer a great office relocation service. Whether you’re relocating in the UK, or looking for international removals, we’ve got you covered.
Our team of professionals are experienced in carrying out seamless removals and relocations no matter where you’re going, no matter how big or how small. Whether you’re fully planned or need some help along the way, our team is here to help make your life as easy as possible during your move.
To find out more about our commercial relocation services,
storage container hire or international removals, head to our website for more information. Alternatively, you can speak to our team directly by
getting in touch today!
